Office of Human Resource Management

 The Office of the Registrar within the Division of Academic Affairs is seeking qualified candidates to fill our Records Analyst II vacancy here at South Carolina State University located in beautiful Orangeburg, SC. 

Duties and Responsibilities include: 

• Develops and runs an efficient Records Management System to meet accreditation standards for easy storage and retrieval of records.
• Coordinates and manages activities for initial and continuous maintenance of documents classified as student records with archival value.
• Develops records retention schedules for management and disposition of records to ensure security throughout the transfer and elimination of documents.
• Provides necessary training and continual guidance for processing, storage, and retrieval of files from an imaging system.
• Analyzes, assesses, and makes recommendations of needs to provide adequate technical support for imaging and managing academic record files.
• Assist with evaluation of records retention policies to ensure compliance with SC Department of Archives. Make recommendations as necessary.
• Write procedures and follow guidelines for recreation in the event records are destroyed because of human error, natural disaster, sabotage, accident, negligence, or fraud.
• Attends conferences related to record retention
• Monitors and Process Transcript Production via Parchment
• Process Grade Changes
• Collect data for Academic Review Board
• Process Academic Forgiveness forms
• Process Enrollment Verification via National Student Clearinghouse
• Assist with Graduation and Registration
• All other duties as assigned by the Registrar

Minimum Requirements for Entry into Position include:

• A high school diploma and experience in records management, information systems, or office administration.

Preferred Requirements for Entry into Position include:

• Bachelor's Degree in a related field and experience working in higher education