Office of Human Resource Management

Job Summary: The Miller F. Whittaker Library is seeking a dedicated Administrative Assistant to provide comprehensive office administrative services and non-routine tasks. The selected candidate will report to the Dean of Library and Information Services and support the Dean’s office, librarians, and support staff to ensure smooth library operations.

Duties and Responsibilities:

• Oversee general office administrative services related to library operations and designated committees (e.g., Founders' Day, Friends of the Miller F. Whittaker Library).
• Input, monitor, and maintain requisitions and invoices through the BANNER system to ensure compliance with university requirements.
• Organize and submit time sheets for work-study students and staff, including night monitor.
• Arrange travel, process authorization forms, and handle reimbursements.
• Prepare meeting minutes; proofread and edit documents.
• Receive, screen, and direct all callers and visitors to the appropriate person(s).
• Organize and maintain office files and records; distribute mail and correspondence to the appropriate individuals and departments.

Minimum Requirements:

• High school diploma and relevant work experience.

Preferred Requirements:

• Associate degree or higher.
• Committed, proactive, collaborative, and skilled with Excel, Access, or similar tools.